OOO Policy

    Physician Attending Conference/Meeting

• Request time off on QGenda, eLAS, and place on physician’s Outlook calendar.
• Confirm any coverage tasks on QGenda while out.
• Close all clinics if needed via Capacity Management and store confirmation on physician’s Outlook on clinic day closed for request.
• Register physician for conference using Selina’s or Joey’s office credit card unless physician wants to handle within 1-2 days of charge.
• Submit conference registration receipt to John Sides for reimbursement on office credit card or from physician when done within 1-2 days of charge.
• Book physician’s flights/hotel room and submit to John Sides for reimbursement on office credit card within 1-2 days of charge.
• Remind physician to email buddy while out.
• Remind physician to transfer Vocera before departing office and then remind to transfer after return.
• Submit Faculty Time Off Checklist to Selina two weeks prior to request date to ensure checklist is covered.
• Submit travel reimbursements after attending conference for Admin to handle and submit to John Sides.
• Remind physician to email a copy of their CME’s after attending conference to save electronically for end of year medical license renewal.